Plan Your Year-End Corporate Event in 7 Steps

Planning your year-end corporate function doesn’t have to be tedious, as long as you prepare in advance. Planning is vital to the success of your event. We share a few handy tips to make sure your event will not go unnoticed this year.

1. Book Your Venue

Most venues receive bookings through the second half of the year. If you haven’t started looking for a suitable events venue, do it now. Shop around, compare various sites and their facilities to make sure it can accommodate your staff, guests, and clients accordingly. Compare price lists according to your budget for the event.

2. Choose a Theme

Year-end functions are a perfect way to stage aglamourous celebration or to showcase your company’s lighter, funnier side of things. Pick a fresh theme that has not been overly used in the company’s history or the industry, and guests will have something to talk about after the event. Just make sure you do not go overboard with the theme. You could ask your staff to come up with ideas and vote on the best one!

3. Send out Customised Invitations

Make your guests and clients feel special by sending out customised invitations or even small gifts before the event if the budget allows.

4. Plan Your Menu Carefully

It is a good idea to check out any dietary requirements with your attendees before you choose the final menu options. Make sure everyone feels great on the day, dietary sensitivities or not.

5. Boost Employee Interaction

Encourage company staff to interact at the party with team-building activities or entertaining gigs. Get company employees to come up with ideas and manage an events program that would facilitate further bonding. As with the theme of the event, do not overdo it, though.

6. Be Creative with Gifting

With December holidays approaching, do not skimp on the gifting part. Include a special branded gift clients can take with them to remember your company’s brand if this is the case. Not sure which gift would fit the occasion, or are you simply tired of the New Year’s diary/notebook idea? Choose a practical gift that your guests are likely to use again and keep your brand top of their minds, but employ some creativity. For more info, check out our blog post.

http://eventmanagement.co.za/blogs/2017/6/12/how-to-create-corporate-event-gifts-your-guests-will-love

7. Hire an Events Management Company

If you are unsure how to plan your event, or simply you do not want to miss out on a superb end-year corporate function, an events management company will happily assist you to make the best out of a momentous occasion. Your event will be professionally organised within time and budget to suit your requirements.

At Yours Eventfully, corporate functions and private events are our priority. Make your year-end corporate event memorable with our professional bespoke solutions, comprising of staging, décor, design, coordination, gifting and everything in between.

Our team has over ten years of experience within the event and exhibition industries, making Yours Eventfully the perfect fit for the perfect function.